Job Listings

Legal Secretary

Our legal client in Austin is seeking an experienced Legal Secretary/Receptionist to assist their legal team and Office Manager. The ideal candidate must have solid written and verbal communication skills, high proficiency in Microsoft Office, as well as experience with electronic filing. These skills will assist in performing the following duties-

Receptionist

  • Greeting guests, receiving deliveries, directing traffic to the conference room
  • Manage and answer all phones lines
  • Arrange for couriers
  • Assist with maintenance and organization of office, conference room and kitchen as needed
  • Process mail-outs, overnight deliveries and incoming packages
  • Collect and process all items from personnel outboxes
  • Communication to the Houston office regarding office projects and requests
  • Send account payable invoices to Houston Office Manager
  • Assist with preparation and delivery of project items
  • Assist with minor technical support
  • Assist with inventory and management of office supplies
  • Assist with parking management
  • Assist with open & closing functions of office
  • Assist with management of all Calendaring request
  • Provide support to the Office Manager with office events/meetings including assistance with guest- lists, invitation mail-outs, restaurant/food coordination and assembly of supplies/materials
  • Assist Office Manager with communication, facilitation and delivery of special request to Capital offices
  • Provide support for other administrative personnel upon their absence

Legal Secretary

  • Primary secretary to a group of attorneys and legal assistants, with heavy focus on Contract documentation
  • Provide typing, word processing, and document management support for all Austin personnel
  • Assist Attorneys and Legal Assistants with administrative preparation of meetings
  • Handle miscellaneous secretarial requests
  • Maintain attorney reading and working files
  • Assist with scheduling meetings and conference calls for all Austin personnel
  • Create and manage expense reports/files for Austin office
  • Create PowerPoint presentations for attorneys, upon request
  • Enter time and mileage into the software for Attorneys
  • Print out, copy, fax and scan documents
  • Additional duties assigned by Attorneys and Legal Assistants

A minimum of 7 years of legal secretary or relevant experience is required. The candidate must possess excellent organization skills, be extremely detail oriented, and have a professional attitude and appearance.

Apply now if you meet the above qualifications and are looking for the next best step in your career!