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Executive Assistant, Legal

Our client, an international Law Firm with offices in downtown Houston, is seeking an Executive Assistant to support Partners and Attorneys at the firm. This position provides primarily administrative support, as opposed to legal support. Responsibilities include:

  • Manages phones, arrange and coordinates meetings and travel plans
  • Assists with the preparation and court filing of pleadings and other court papers
  • Creates binders and document indices
  • Data entry into contact management system and manage system for follow up files
  • Maintains attorney, client, and case files, records, and contact lists
  • Maintains attorneys’ calendars and schedules
  • Maintains client/case calendar and plans ahead for critical deadlines
  • Opens, reads, and routes mail, email and other deliveries, as directed
  • Organizes attorney office(s) and assigned case/file rooms, as appropriate
  • Prepares attorney time records, expense reports, and check requests
  • Prepares correspondence, documents, reports, and spreadsheets
  • Prepares files and documents for off-site storage, utilizing appropriate indices, labeling, and appropriate database records management processes
  • Provides administrative and secretarial support to attorneys, including secretarial team coverage and backup support
  • Uses word processing, spreadsheet, flowchart and/or presentation software to create, edit, revise, format, proofread and/or print a wide range of document types
  • Ability to work well in a demanding and fast-paced environment

A minimum of five years’ experience as a Legal Secretary or Executive Assistant in a legal setting supporting multiple attorneys at a large firm is required. Proficiency with Microsoft Word and Outlook is necessary, along with knowledge in document management systems such as eDocs. The understanding of legal terminology and experience in redlining, creating of tables, and indices is required.

Apply now if you meet the above requirements and are looking for the next best step in your career!